Team Meetings

A New Way to Hold Team Meetings - Online

If you have been a part of direct sales marketing or business for very long, you know how difficult it can be to get your whole team together for training meetings. With today’s technology, however, this problem may soon be a thing of the past. There’s a new way to hold team meetings – hold them online.

Before you can host your first virtual team meeting, you will need to make sure a number of items are in place. Each attendee will need a computer, high-speed internet access, and a microphone if they plan to speak. The other needed component is web conferencing software that everyone can access. (Good web conferencing software includes GoToMeeting, WebEX, Webinar, and Microsoft Office Live Meeting.)

Plan to have a test run well before your meeting to ensure that everyone can successfully access the web conference area and there are no other bugs in the system. If everything works well, set a date for the actual meeting that most people on your team will be able to attend.

When you are sure there are no major problems with the web conferencing area or software, begin to create your agenda. Make sure you cover everything that you would at an in-person conference or meeting. Also plan for enough time for each person to share their concerns or give feedback.

A day or so before the planned meeting, send an email to each team member to let them know the agenda. Ask them to have comments or questions prepared to help the time run smoothly. You might also ask that someone act as a secretary for the meeting so no action items are overlooked.

As the online meeting begins, make sure everyone knows that you will be moderating the meeting. You expect each person to keep on task and only discuss things related to your shared business. Even though you’re all in different locations and don’t have to travel for the meeting, everyone is most likely busy. Respect your team members’ time but leave enough time for questions and for you to give an adequate answer.

Close the meeting by thanking each person for attending. Perhaps have a surprise giveaway, and then make plans for your next meeting. Before signing off, let everyone know that you will send notes with action items marked clearly. Then, make sure to follow up on each action item that is mentioned.

Give each person a chance to digest what was discussed and follow up with an email asking them if they felt the meeting was productive or not. Also ask them if there are suggestions for making future meetings more helpful.

Meetings are important for any business with many team members. Online meetings can be a great asset to your downline, but don’t forget to invite members of your upline should the need present itself. When it’s not possible to meet together in person, an online meeting can be a great alternative. Give it a try - you may find that you don’t want to hold meetings in any other way in future.

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